DotAdmin User Guide

Form Data Collection

Here we can download the data collected by the forms on your website. Data from any form on the website can be stored for later collection formatted either as Comma Separated Values (CSV) or in eXtensible Markup Language (XML)

The Form Data Collection Interface.

Grouping Of Data

Stored form data is grouped in 2 different ways, which are indicated by the 2 main headings:

By Source Page:

Data grouped by the ID of the page which the submitted form is on. In the screengrab above, we have data from the "aboutus" page, the "competition" page and the "enquiry_form" page.

By Group:

Data grouped by a grouping ID specified by a hidden field in the form. In the screengrab above, we have grouped data from the "aboutus" page and the "enquiry_form" page into the "enquiries" group.

Each item in the list under each heading represents a group of data.

All gathered form data is placed into one of the items under the By Source Page heading, and may also appear in one of the items under the By Group heading. The same data will only be stored in one item under each heading.

To the right hand side of each item in the list are three icons:

Download CSV

Download this group of data in Comma Separated Values (CSV) format.

Download XML

Download this group of data in eXtensible Markup Language (XML) format.

Delete Data

Permanently delete this group of data.

Downloading Data

To download a group of data in either CSV or XML format, simply click on the relevant icon. A progress window will then pop up, while the data is prepared for download:

Preparing Data For Download

Once the data preparation is complete, the orange progress bar will reach 100%, and the "Download File" link will appear below it:

Data Ready For Download

To begin downloading the data, click on the "Download File" link. You will see a dialog box something like this:

Internet Explorer's Download Dialog

Click "Save", browse to where you wish to save the file, then hit the "Save" button again:

Internet Explorer's Download Browser

The data will then be downloaded and saved to your computer in the selected location. When you are finished, be sure to close the finished dotAdmin progress window.

Deleting Data

To permanently delete a group of data from the server, click the delete icon next to the relevant item in the list. You will then see the following screen:

The Delete Form Data Confirmation Screen

Click "Yes" to permanently delete the data from the server.

Note: If data in this group also appears in another group, it will be deleted from both.

Important! The form data will be permanently deleted from the server and cannot be retreived. Please be sure that you will not need to download it again.